Terms & conditions

View the terms and conditions for entering the awards.

The owner and promoter of the 2017 Canon Media Awards is the New Zealand Newspaper Publishers’ Association (NPA), 39 Market Place, PO Box 2941, Auckland 1140, New Zealand.

1.0 Time frame

Entries may be submitted any time from 12 noon Tuesday, December 6, 2016 to midnight on Wednesday, February 15, 2017 (NZDT). The system will automatically prevent entry submission after the deadline.

2.0 Eligibility

2.1 To be eligible for entry, all entries must bear cover dates from the 2016 calendar year. For example, a magazine that appears on newsstands or reaches subscribers in late December 2016 but has a cover date of January 2017 is not eligible (it will be eligible for awards presented in 2018). The same rule applies to journalists’ work appearing in print. A publication that appeared in December 2015 but had a January 2016 cover date is eligible. This also applies to digital entries except for the following the following digital categories will be judged live during March 2017:

  • Best Blog Site*
  • Best News Website or App
  • Website of the Year

2.2 Your entry must have been published during 2016 in a recognised form of New Zealand newspaper, magazine or website. Qualifying media include:

  • Daily and weekend newspapers
  • Regional, community and suburban newspapers
  • Magazines sold at newsstand or by subscription, or a combination of both*
  • Newspaper-inserted magazines.
  • Specialist publications and sites (for the best trade/specialist publication and/or site category)*
  • News and current affairs websites and blogs*

* Eligible magazines and blogs must appear at least four times a year and target a mass audience. Publications comprised largely of native advertising or advertorial will not be eligible.
Eligibility for all award categories will be at the sole discretion of the NPA.

2.3 Entrants must be either New Zealand citizens or permanent residents, aged 16 and over at the time the work was published. This includes New Zealanders working overseas.

2.4 One entry per person, team, publication/title, or website per category, unless otherwise specified.

2.5 There is no restriction on the number of award categories you may enter. However, you are not able to enter the same piece of work in multiple categories. Exceptions are the following categories where work entered into specialist categories can also be entered as part of the following portfolios:

  • Best Feature Writer – Junior (long & short-form)
  • Best investigation
  • Best photo (junior)
  • Best Reporter (Junior)
  • Best (single) news story
  • Business Journalist of the Year
  • Community Journalist of the Year
  • Feature Writer of the Year (long & short-form)
  • nib Health Journalism Scholarship (junior & senior)
  • Opinion Writer of the Year
  • Photographer of the Year
  • Regional Journalist of the Year
  • Reporter of the Year
  • Science & Technology Award
  • Sports Journalist of the Year
  • Student Journalist of the Year
  • Videographer of the Year

The same story can also be entered in both the best investigation and best (single) news story categories.

2.6 Entries must meet all the entry criteria set for the relevant award category. There are unique criteria for each category.

2.7 Entries and information contained within any entry must have been obtained legally and must not infringe any copyright or other intellectual property rights, must not be defamatory or breach any privacy law, and must not breach any other law or regulation. Eligibility for all award categories will be at the sole discretion of the NPA.

2.8 The junior categories are open to individuals who have been employed in the publishing industry for two years or less at the time of publication. However, you are not restricted from entering other categories.

3.0 Entry process

3.1 Entrants may provide a statement explaining their entry and its merits. Each category has a specific word maximum. Please refer to the entry criteria for the category you wish to enter.

3.2 Material must be supplied as follows:

  • Stories should be pdf format or, if digital, a direct website link to the story
  • Photos should be in jpg, jpeg, tif or tiff format
  • Videos should be m4v, mp4, mpeg4 or mov format.
  • Artwork/graphics should be ai or eps format
  • Cartoons should be in jpg, pdf or gif format

Maximum file size is 100MB per piece.

Please give attachments an appropriate name that depicts what the entry is about.

3.3 Entrants may upload a high-resolution head-and-shoulders photo of themselves. This may be used in the awards presentation if the entrant is a winner.

3.4 For categories where hard copies are required to be posted in, these hard copies will not be available for return to entrants.

3.5 All those who have made a significant contribution to the entry should be listed in the entry with one person nominated as the contact.

3.6 Entries in languages other than English must be accompanied by a translation into English.

4.0 Privacy policy

The NPA is committed to protecting the privacy of its users and the purpose of this privacy policy is to describe to you how we will use personal information about you that is submitted as part of your entry into the Canon Media Awards.

By providing your personal information to the NPA, you consent to the collection and use of it and any other information provided to us in accordance with this Privacy Policy.

If at any time you wish to change the use of your personal information to which you have consented, please contact canonmediaawards@npa.co.nz.

4.1 Personal information
The NPA may collect personal information about you in the following ways:

  • Any data which you provide when you register on its website (s)
  • Any data which you provide when you sign up to receive email communications
  • Any data which you provide as part of your entry to the Canon Media Awards
  • Any additional transaction with us – either written, by phone or email

4.2 Storage and retention of your information
The NPA will keep your information to enable it to be used for the purposes described in this Privacy Policy. This data will be stored on a secure server. The technology used and the security policies which we have implemented are intended to safeguard your information from unauthorised access and improper use.

4.3 Use of Your Information

4.3.1 The NPA may use your personal information for the following purposes:

  • to respond to any inquiry you make;
  • subject to your consent, sending you email communications regarding the Canon Media Awards.

4.3.2 The NPA and/or its authorised agent, and Canon New Zealand Limited may display your entry throughout New Zealand and overseas.

4.3.3 Cartoonist of the Year entries may be displayed on a complimentary basis at the Alexander Turnbull Library, Wellington

5.0 Canon

5.1 Subject to (5.3), by entering these awards, entrants agree that in the event that they are named a finalist or winner of any category, they must acknowledge Canon’s support of the awards in any report or publicity about their success. This might include the publication of the Canon Media Awards logo on their masthead or website but only if there is a clear reference to the category in which they were a finalist or a winner.

5.2 Subject to (5.3) by entering these awards, entrants of the Newspaper of the Year categories, Magazine of the Year or Website of the Year categories agree that in the event that they are named a finalist or winner of such categories, they will publish the Canon Media Awards logo at least once in the relevant publication together with a clear reference to the category in which they were a finalist or a winner. This might include publication within a banner on the newspaper front page, magazine cover or website home page.

5.3 Despite the above, entrants may be required to remove or cease using the Canon Media Awards logo, or to cease referring to Canon where Canon considers, at its sole discretion, that the association of its brand or logo with any particular award category, award or entrant is not in the organisation’s best interests, commercial or otherwise. However, entrants may state they were a winner or finalist of the Canon Media Awards in a particular category to the extent this is true. By entering the competition, entrants agree to comply with any direction of the NPA or Canon in relation to the use of the Canon Media Awards logo or any other use of the Canon brand.

Agreement of terms and conditions

Entrants must complete the terms and conditions clearance agreeing:

  • that the work submitted is that of the named entrant(s);
  • that the NPA and/or its authorised agent, and Canon New Zealand Limited has permission to display the entry throughout New Zealand and overseas;
  • that Cartoonist of the Year entries will be provided on a complimentary basis to the Alexander Turnbull Library, Wellington;
  • to receive regular email communications from the NPA;
  • to the terms and conditions of entry.

If an entrant is found to have breached these terms and conditions, the NPA reserves the right to remove or withdraw an award or to disqualify an entrant.

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